What Information We Collect
 
When you apply for membership or interact with our website, we may collect the following information:

• Your full name, date of birth, nationality, and professional title

• Contact information including your e-mail address, phone number, and mailing address

• Educational and professional details such as your medical qualifications, current position, and medical licence number

• Payment information (only limited to what is needed to confirm transactions—we do not store full credit card details)

• Login credentials and website usage data, such as IP address and browser type

We do not collect any sensitive data (such as health or biometric information) unless you voluntarily provide it with explicit consent.

How We Use Your Information
We use the personal information you provide only for the purposes of:

• Verifying and processing membership applications

• Maintaining and renewing active memberships

• Sending important communications about your membership, events, or organizational updates

• Processing payments and issuing receipts

• Providing access to secure member-only sections of our website

We do not sell, rent, or share your information with any third parties for marketing or commercial purposes.

Legal Basis for Data Use

We process your data in accordance with applicable data protection laws. This includes processing based on your consent, our contractual obligations to you as a member, compliance with legal duties, and legitimate interests such as website security and service improvement.

Data Sharing

We only share your data with trusted third-party service providers when absolutely necessary—for example, with payment processors to handle membership fees or IT providers who support our website. All service providers are required to maintain strict confidentiality and security.
We may also disclose personal information if required to do so by law or in response to valid legal processes.

International Transfers

Our servers are located in the EEA. If data must be transferred outside the EEA for technical reasons (such as cloud hosting), we ensure that appropriate safeguards, such as standard contractual clauses, are in place.

Data Retention

We keep your data only for as long as needed to fulfil the purpose for which it was collected. For members, this typically means the duration of membership plus a few years for record-keeping. Payment and financial data may be retained longer to meet legal obligations. When data is no longer needed, it will be securely deleted or anonymized.

How We Protect Your Data

We take security seriously and use industry-standard measures to protect your information. This includes encrypted communications (SSL/TLS), secure servers, password protection, role-based access, and regular security reviews. Only authorized personnel can access your data.

Your Rights

Depending on your location and local laws, you may have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate information

• Request deletion of your data when it is no longer needed

• Object to certain types of processing

• Withdraw your consent at any time

To make a request regarding your data, please email us at privacy@tlsor.org. We aim to respond within 30 days.

Cookies and Tracking

Our website uses only essential cookies to enable secure login and core site functionality. We do not use advertising or tracking cookies, and no unnecessary data is stored or shared through your browsing activity.

External Links

Our site may include links to third-party websites, such as journal publishers or conference organizers. We are not responsible for the content or privacy policies of those websites. Please review their policies before providing any personal information.

Policy Changes

We may update this privacy policy from time to time to reflect changes in law or our practices. Any updates will be posted on this page with the date of the latest revision. If significant changes are made, we may also notify you by email.

Contact Us

If you have any questions, concerns, or requests related to your privacy or this policy, please contact:
The Data Protection Officer
The Libyan Society of Radiology
Tripoli Medical Center, Al-Zawiya Street
Tripoli, Libya
privacy@tlsor.org

By using our website or applying for membership, you acknowledge that you have read and agree to the terms of this Privacy Policy.